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  E-mail account configuration - Mail forwarder - POP3 mailbox - Advanced mailbox
Please note before making any changes:
  1. This information is related to Outlook Express, other email clients are similar,
  2. It is strongly advised to make a note of all existing settings before commencing - exporting the IAF file is explained below
  3. For standard mailbox send mail via your ISP's SMTP servers
  4. For advanced mailbox send mail via your domain SMTP servers with roaming SMTP from any Internet connection
  5. Every effort is made to ensure this guide is correct which assumes some knowledge of POP3 mail terminology & configuration
  6. No liability is accepted what so ever should problems occur
Overview:

mail forwarding simply forwards to another POP3 mail account

standard POP3 mail box collects mail which you download to your PC & send using your ISPs server

Advanced POP3 mail box has full functionality for sending & recieving along with control panel, virus scanning & spam filtering
Assumptions

Because this cannot cover every mail account we create, the following convention is used

Domain name is: www.ngresources.co.uk
Email address is: me@ngresources.co.uk (This may be a POP3 mail box, Mail forwarder or both)

Please substitute type in bold blue italics as this will be unique to your POP3 mail account
Procedure:

1. Start Outlook Express
2. On the menu bar click Tools then Select the option Accounts…
3. In this dialogue click the Mail tab (2nd left)

Please note: the account name you see will be different to that show on the right

At this point you can save your mail settings by clicking the Export... button and saving the settings to an IAF file
 

4. Click the Properties button and you will see the dialogue shown right >>
5. In the General tab, change your details as required ie:

Name - your name

Organisation - your organisation

E-mail address - as per your forwarding address ie: me@ngresources.co.uk substituting with the POP3 email address you wish to forward mail to.

Reply address - as above

If you are sure the correct changes have been applied, Click OK, otherwise click Cancel at every dialogue and start again.

On completion send yourself an e-mail and check the details received

 

Note:

  1. On completion of this create a test email and send it to yourself to prove the settings work correctly.
  2. Do not change settings in the Servers or other tabs unless you are proficient with these settings.
  3. If you have a domain control panel you can configure unlimited POP3 accounts, mail forwarders and autoresponders, in addition to being able to manage your own domain.
  end of section covering mail forwarding
Setting up a standard POP3 mail account
Overview:

When using a POP3 mail box in your domain, mail will be received from the domain POP box but must be sent via your ISP's smtp mail account.

If you require just one domain mail account then it will only receive mail from that POP account. Very few ISP's will forward mail to another 3rd party account. Therefore, If you wish to receive mail from your ISP POP account as well, configure your POP3 domain mail box account as second account for receiving mail, sending via the same smtp server as provided by your ISP .
Assumptions

Because this cannot cover every mail account we create, the following convention is used

Domain configured: www.ngresources.co.uk
Email address is: me@ngresources.co.uk (This may be a POP3 box or forwarding address)
Domain POP mail server: mail.ngresources.co.uk

Please substitute bold italics as applicable as these will be unique to your POP3 mail account
Add a mail account
  1. In Outlook Express click tools then select Accounts...
  2. Click the Mail tab and click the Add button
  3. This will invoke the Wizard that guides you through the account creation, answer the Wizard questions as follows:
  1. Your name as you wish to be seen by recipients
  2. Your E-mail address ie me@ngresources.co.uk
mail servers:

Incoming mail (POP3) server: mail.ngresources.co.uk
Outgoing mail (SMTP) server: AS supplied by YOUR ISP ie smtp.blueyonder.co.uk

Next enter the email address ie: me@ngresources.co.uk

Finally, enter supplied POP3 mail box password and click Finish to complete.
Check your settings: This is what your settings should look like in accounts click properties, then click the Servers tab.

The incoming server is a POP3server

Incoming mail (POP3):mail.ngresources.co.uk where ngresources.co.uk is the name of your domain

Outgoing mail (SMTP): YOUR ISP SMTP server ie: smtp.myisp.co.uk

account name and password as shown,

Account name:me@ngresources.co.uk is your POP3 account name
and use the password created or supplied for your POP3 account.
 

Notes:

  1. Most ISPs require SMTP authentication & you must therefore pass the correct credentials to authenticate sending,
   
Setting up your advanced mailbox with roaming SMTP
Overview:

When using an Advanced POP3 mail box, mail will be recieved & sent via your domain mailserver
The roaming SMTP feature permits you to send mail from any Internet connection (providing port 21 is not blocked) - perfect for mobile laptop users
Roaming SMTP overcomes the problems created by ISPs who may block or prevent outgoing mail via their smtp server ie BT AOL etc
Assumptions

This covers the creation of an account in our domain so yours will be different, the following convention is used


Email for this example is: me@ngresources.co.uk - yours will be different & supplied with a password
Your domain POP mail server mail.ngresources.co.uk - IP 213.171.216.110
Domain SMTP outgoing server smtp.ngresources.co.uk - IP 213.171.216.21

Note some domains smtp server may be 213.171.216.1 or 213.171.216.66 we will advise you the correct IP or you can ascertain the IP with PING

Please substitute bold blue italics as applicable as these will be unique to your POP3 mail account
single POP3 mail account

 

  1. In Outlook Express click tools then select Accounts...
  2. Click the Mail tab and select the account
  3. Click the Properties button
  4. Click the Servers tab
  5. The mail settings need to be configured as shown left, are

Incoming POP3 mail.ngresources.co.uk

Outgoing SMTP smtp.ngresources.co.uk

Now check the 'My server requires authentication' box

8. Click Settings... button

smtp authentication:


Now configure the SMTP authentication,

Tick 'Use same settings as my incomming mail server' or

Enter your user account and password

OK & save changes

or 'Use the same settings for my incomming server'

 
*****
 

Notes:

  1. File attachments sent with roaming SMTP are limited to 20Mb
  2. On completion of this create a test email and send it to yourself to prove the settings work correctly.
  3. If you have a control panel you can create unlimited POP3 accounts and passwords and set up E-mail forwarding in your domain
  4. Due to the wide variety of settings and the integration with your ISP and mail client we cannot provide more than a basic level of support unless an agreement exists.
  5. For AOL who block outgoing mail on port 25 then use port 225 see below

AOL users

ONLY!
AOL accounts only please use port 225 as below